CONTACT INFORMATION
DIRECTOR’S OFFICE
Email: oss.director@bsu.edu.ph
TeleFax No.: (074) 422-2043
social media accounts
LINKS
STUDENT WELLNESS SERVICES
STUDENT DEVELOPMENT SERVICES
STUDENT SCHOLARSHIP AND GRANTS UNIT
The SSGU is mandated to establish an efficient and effective management of scholarship and grant endowments for qualified university students.
FUNCTIONS
- Networking with scholarship and grant sponsors;
- Selection of scholars and grantees;
- Processing of scholarships and grants during enrollment;
- Preparation of billings and accounts;
- Monitoring of scholars and grantees;
- Preparation of reports and submission to sponsors;
- Frontline assistance to walk-in clients; and
- Preparation and furnishing of accreditation requirements.
SERVICES
CHED DISBURSEMENT AND MONITORING PROCESS FOR TES LISTAHANAN AND TDP-TES GRANTS
Our service facilitates the efficient disbursement and monitoring of funds for TES Listahanan and TDP-TES grants.
Report Preparation
- Status Report: Compiled using TES/TDP Continuing/ New Forms/ template, detailing student information, status, and remarks. Attachments of Certificates of Registration and Leave of Absence (if applicable)
- Billing Report: Includes a consolidated billing statement and details (student info, academic units, stipend).
- Notarized Certification: Certification of ongoing grantees.
- Verification: Confirm with the Office of the University Registrar and the Accounting Office, and obtain notarization from the Office for Legal Affairs before endorsement by the University President for submission to CHED.
Fund Reception from CHED
Verify and prepare the Official Receipt (OR) and its certified copy by the Cashiering Office, then submit to CHED along with required financial documents.
Disbursement of Financial Benefits
- Collect valid ID and active ATM account information.
- Prepare finance documents (Disbursement Voucher, Budget Utilization Report, Payroll with attached documents of payment from CHED) and submit for approval to the Office of the President.
- Ensure processing through concerned offices, keeping scholars informed about their allowance status.
Liquidation Report
Prepare and submit the Fund Utilization Report, Report on Checks Issued, and required attachments to CHED, the Accounting Office, and Commission on Audit.
Document Management
Securely record, file, and manage Status and Billing Reports and the Liquidation Report.
OTHER GOVERNMENT AND PRIVATE-SPONSORED DISBURSEMENT AND MONITORING PROCESS
Our service ensures efficient management of scholarship disbursement and monitoring.
Scholarship Information and Application
- Disseminate information about available scholarships and grants.
- Receive the list of scholars from sponsors.
Report Preparation and Verification
- Prepare Status and Billing Reports using sponsor-specific formats.
- Verify reports with the University Registrar and Accounting Office.
- Obtain endorsement from the University President and submit to sponsors.
Disbursement of Financial Benefits
- For CPAP, NGCP-EDUCATE, and PLDT-SMART Foundation, Inc.- 2G Scholarships:
- Receipt of funds and submission of the Official Receipt.
- Collect valid ID and ATM information, prepare finance documents, and process disbursement.
- For Other Scholarships:
- Funds are directly disbursed by sponsors to scholars.
Document Management
Securely record, file, and manage Status and Billing Reports and the Liquidation Report.
TUITION FEE DISCOUNT PROCESSING FOR QUALIFIED BSU EMPLOYEES
Our service facilitates tuition fee discounts for eligible BSU employees (Plantilla and Casual) pursuing further studies within the university. This includes:
Submission of Requirements
Employees submit their Certificate of Registration (COR) and an approved Permit to Study.
Eligibility Verification and Processing
SSGU verifies eligibility and, if qualified, processes the discount through SIAS, generating an updated enrollment form (Blue Form).
Issuance of Discounted Form
SSGU provides the Blue Form with the discounted tuition fee to the student.
Payment and Enrollment
The student pays the remaining fee at the Cashiering Office to complete enrollment.
Document Management
All records, including the COR and Permit to Study, are securely filed and maintained.
ACADEMIC PERFORMANCE MONITORING FOR SCHOLARS AND GRANTEES
Our service provides ongoing academic performance monitoring to support scholars and grantees, ensuring they meet program requirements and receive necessary guidance.
Midterm Academic Performance Check
Distribution and collection of Academic Performance Monitoring Forms (APMF) for tracking scholar progress.
Final Academic Performance Review
Identification of scholars with academic deficiencies through SIAS, with referrals to Guidance Counseling for further support.
Sponsor Reporting
Submission of comprehensive reports, including status updates, final grades, and required documents, to sponsors.
Status Notification
Issuance of status notices (e.g., suspension, continuation, discontinuation, or probation) in line with sponsor guidelines.
Support for Reconsideration Requests
Assistance for scholars seeking academic reconsideration.
Document Management
Secure filing and management of midterm APMF records.
SSGU ARTA
SCHOLARSHIPS AND/OR GRANTS-IN-AID PROCESSING ASSISTANCE
Scholarships/Grants-in-Aid Processing Assistance is an internal service provided by the Student Scholarships and Grants Unit (SSGU) to BSU students in the tertiary and in the graduate and post-graduate levels, parents or guardians as well as endowment sponsors. As the need arises, the services may cover responding to inquiries to application stage to coordination, implementation, follow-up, monitoring, updating and evaluation cognizant of the required calling of the Republic Act 11032 (Ease of Doing Business and Efficient Government Service Delivery Act of 2018) concerning simple transactions.